Using the Thesaurus and Auto Correction for Editing Copy

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When it comes to editing copy for a website, When do you use a thesaurus and the auto correction feature? Now that most word processing programs come with a built-in thesaurus, finding the right word is only a click away. But beware… with great convenience comes great misuse! Let’s look at a few situations in which you can use a thesaurus to your advantage—and how to avoid using it to your disadvantage.

Finding the Perfect Word

Sometimes the word isn’t exactly wrong… it simply misses the mark. Say you’ve described a character as “grumpy.” On a second read, “grumpy” doesn’t feel right. Using the thesaurus, you find the synonym “petulant.” Aha! That’s what you meant all along—you just needed a little memory jog. Don’t insert a word with which you’re not already familiar. If you didn’t know what it means before finding it in the thesaurus chances are your readers won’t either. There should be an “aha!” moment when you find the perfect word.

Sharpening Vague Language

When it comes to vagueness, the most frequent offenders are “very” and “really.” For example, “very big” can be sharpened to gigantic, enormous, immense, massive… isn’t English a rich language? Hint: use your word processor’s search function to reveal where you’ve used “very” and “really,” then use the thesaurus on each instance. Don’t overcompensate by using a word that’s too strong for your intended meaning. For example, “She was really hungry” doesn’t have to mean, “She was ravenous.” Sometimes deleting “really” or “very” is enough.

Banishing Your Invisible Word

All writers have one: a word they use again and again… and again. You never notice it, but your invisible word jumps out at readers with all the subtlety of a foghorn. If you don’t have a word frequency checker, download one. You may be surprised at what you learn about your own writing habits. Armed with statistics, use your thesaurus to replace the overused word. Don’t replace words that are invisible to everyone. For example, the word “said” rarely needs improvement. Replacing “said” with speech tags like “gasped,” “frowned,” or “moaned,” is not only distracting to readers, it’s the hallmark of cheap romance novels.

Use these three strategies on a regular basis, and you’ll be amazed by the difference in your writing. Your thesaurus will help you find the perfect word, sharpen vague language, and banish your own invisible word. Your auto correction feature will also help you keep your text clean. And since now you also know how to steer clear of common misuses, you can be confident that your writing will only improve.

 

Choosing Between Open Source and Proprietary Software

Business owners in need of software have two distinct choices — proprietary software and open source software. Each approach has its own list of advantages and disadvantages, and it is important for businesses to weigh the benefits and drawbacks carefully. With proprietary software businesses pay an initial charge for the software, then an additional annual charge for maintenance and upgrades.

Patches and bug fixes are provided by the company selling the software, and some sort of technical support is generally available as well. Quality control and testing are done by the software vendor, and fixes are provided to customers as they become available.

With open source software companies pay no initial fee for the software itself, although there is sometimes a charge for documentation and media. Support is available, but there is often a charge, and the support is generally provided by third party vendors familiar with the open source software package. Any bug fixes and improvements are made by the community, which are most often developers who want to improve their own skills and do something for other people, as well.

Some of the advantages of using proprietary software for business purposes include:

– A single point of contact for any problems – businesses simply contact the maker of the software to resolve any issues that may arise;

– A well-defined and well thought out upgrade and development plan for the software;

– Clear usage and licensing requirements;

Of course there are some potential drawbacks of proprietary software as well. Those potential pitfalls include:

– No guarantees that the software will perform as needed;

– Limited trial periods;

– Proprietary source code — users will be unable to tailor the source code for their needs;

– The company may decide to discontinue the software, and business owners will need to find a new software package;

– Strict licensing guidelines;

Open source software has its own list of advantages and disadvantages, and it is important to look at those as well. Not every solution will be right for every company, and it is important for business owners to carefully evaluate their needs before moving forward.

Some of advantages of using open source software include:

– The software is freely available, with less stringent licensing requirements;

– Bug fixes can be implemented quickly, without going through the corporate approval process;

– The software may work across many different platforms;

– The source code is freely available;

– The software can easily be audited for security purposes;

Some of the potential drawbacks of open source software include:

– There is no guarantee that the software will work in the user’s environment;

– The support is provided by volunteer computer enthusiasts and riot by paid staff members;

– The development plans for the software may not be clearly defined;

– There may be compatibility issues with existing software or hardware;

– Open source software may be more challenging to install and maintain than proprietary software;

Choosing between open source and proprietary commercial software can be a daunting task, especially for a business owner who needs it for mission critical purposes. In the end, it is up to you to weigh the advantages and disadvantages of both types of software and make the decision – the best way to go about it is to actually use all the programs that you think could work for you and choose the best one.